Entries Manager

The Entry Manager is where you manage all submitted form entries. From this screen, entries can be viewed, edited, deleted, sorted, and searched.

Selecting a Form

By default, the Entries table is empty until you select a form to view. The Select a Form box is directly above the table to the right of the All Dates dropdown.

Select a form you wish to view entries for and click the Filter button. Only a single form's entries may be viewed at a time.

Interface Overview

You can get to the Entries list from any page in your WordPress site by hovering over the VFB Pro menu item in either the sidebar or the admin toolbar located at the top of the page and selecting the Entries menu item.

Your entries are displayed in a vertical list, sorted by entries created most recently at the top. You can reorder this list by entry ID, date created, or any field in your form by clicking on the respective header at the top of the entries list.

A box to search through your entries is available in the upper right of the page. To change the number of visible entries in the list, click the Screen Options tab in the top right corner and enter a new value.

Table of Entries

The table contains the following default columns:

  • [ ] — this is a checkbox that allows you to select one or multiple Entries to be processed by a Bulk Action
  • Form — the name of the form
  • Entry Date — that date and time when the form was submitted

Managing Your Entries

Each entry has a number of actions that can be accessed by hovering over the entry's ID. The following is a breakdown of all actions that can be taken from the Entries list.

  • View - This link takes you to the View Entry screen where you can only view the entry.
  • Edit - This link takes you to the Edit Entry screen where you can modify your entry.
  • Spam - This link will mark an entry as Spam. If you have Akismet installed, it will notify Akismet about this particular entry.
  • Trash - Trash will move the entry into the "Trash" view where it can either be Restored or Deleted Permanently.

The Entry ID is a unique number associated with each entry, starting from 1.

Page Navigation

Under the Screen Options, the number of Entries displayed per page is determined. If more then one page of Entries is available, two double-arrow boxes to move to the first and last page are provided. Also two single-arrow boxes are displayed to move one page backward or forward. Finally, a box showing the current page number can be used to enter a page to directly display.

Screen Options

The Screen Options allow you to choose which columns are displayed, or not displayed, in the Entries table. Clicking on the Screen Options tab shows a list of the columns with a check-box next to each column. Check the box for each column you want displayed in the Entries table, or uncheck the box to not display that column. Click the Screen Options tab again to close the Screen Options.

Filtering and Sorting Your Entries

Filtering and sorting your entries works exactly like the WordPress Post/Page table. The search box will search through your entries and match based on entry data.

All column headings can be clicked to sort the table in ascending or descending order. Hover over the column title to see the up-arrow or down-arrow. Click the heading to change the sort order. By default, it sorts based on the Entry Date, with newer entries on top.

The Show All Dates dropdown allows you to select, by date, which Entries are displayed for a selected form. By default, all entries for that form are displayed.